Thursday, June 13, 2013

Don't get caught without one . . . a HIPAA business agreement that is

We have been going through an ownership change in my dental practice. Because of that, I have had to provide the attorneys many, many reports so they could valuate the practice. All the reports that have been requested so far have been just numbers. However, one of the attorneys recently requested a full Aging Report. Being the HIPAA officer for the practice, I replied, “I will need a HIPAA Business Agreement before I can send this report to you.” Even though this report is being sent to an attorney (who I am sure has a great deal of knowledge when it comes to confidentiality), I must still have his company sign and send back a HIPAA Business Agreement because this report has PHI (Protected Health Information).

Yes, even attorneys who work with dentists on a regular basis do not remember to ask or offer a HIPAA Business Agreement to their clients. This is a requirement for any outside agency that may have access to your patients’ PHI. Any time your office works with an attorney, consultant, CPA, hardware tech, or collection agency that has access to patient information, you must have a signed HIPAA Business Agreement and keep it in your practice’s HIPAA manual.  Don’t get caught without one!
If you need a blank one that you can keep on hand and just edit with new information, I would be more than happy to send you one. Just e-mail me at and I will send it to you.

Dayna Johnson, Certified Dentrix Trainer
Dayna loves her work. She has over 25 years of experience in the dental industry, and she’s passionate about building efficient, consistent, and secure practice management systems. Dayna knows that your entire day revolves around your practice management software—the better you learn to use it, the more productive and stress-free your office will be. In 2016, Dayna founded Novonee ™, The Premier Dentrix Community, to help cultivate Dentrix super-users all over the country. Learn more from Dayna at and contact Dayna at

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