We have been going through an ownership change in my dental
practice. Because of that, I have had to provide the attorneys many, many
reports so they could valuate the practice. All the reports that have been requested
so far have been just numbers. However, one of the attorneys recently requested
a full Aging Report. Being the HIPAA officer for the practice, I replied, “I
will need a HIPAA Business Agreement before I can send this report to you.” Even
though this report is being sent to an attorney (who I am sure has a great deal
of knowledge when it comes to confidentiality), I must still have his company
sign and send back a HIPAA Business Agreement because this report has PHI
(Protected Health Information).
Yes, even attorneys who work with dentists on a regular
basis do not remember to ask or offer a HIPAA Business Agreement to their
clients. This is a requirement for any outside agency that may have access to
your patients’ PHI. Any time your office works with an attorney, consultant,
CPA, hardware tech, or collection agency that has access to patient information,
you must have a signed HIPAA Business Agreement and keep it in your practice’s HIPAA
manual. Don’t get caught without one!
If you need a blank one that you can keep on
hand and just edit with new information, I would be more than happy to send you
one. Just e-mail me at Dayna@raedentalmanagement.com
and I will send it to you.
Dayna Johnson, Certified Dentrix Trainer
Dayna loves her work. She has over 25 years of experience in the dental industry, and she’s passionate about building efficient, consistent, and secure practice management systems. Dayna knows that your entire day revolves around your practice management software—the better you learn to use it, the more productive and stress-free your office will be. In 2016, Dayna founded Novonee ™, The Premier Dentrix Community, to help cultivate Dentrix super-users all over the country. Learn more from Dayna at www.novonee.com and contact Dayna at dayna@novonee.com.
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