Thursday, February 4, 2016

Printout for taxes . . . two options for you

Now that your patients have started receiving their W-2s from their employers and 1099s from their clients for tax purposes, you will start receiving phone calls from your patients asking you for a printout of what they paid last year for dentistry. Depending on exactly what patients need for tax reporting will depend on what printout works best. Do they need a printout with ADA codes? Do they just need a list of payments? Here are a couple of options for you, depending on what your patient needs.

The first option is if the patient does not need the year-end statement to have ADA codes. This will give you a nice clean list of just the payments the family has made in the date range you choose. Open the Ledger, click File and Search Payments. This will open a new window where you will select the parameters for your search (date range, guarantor name, payment types, etc.), then select Print.


The second option is if you need a payment history that includes ADA codes (most HSA plans want the ADA codes included). First, go to the Office Manager > Maintenance > Practice Setup > Preferences and make sure the “use ADA codes in description” is checked. Next, from the Office Manager > Reports > Billing, we are going to create a customized billing statement as a year-end printout.  Below is a list of parameters to choose.
  • Change the Beginning Balance Forward date to the beginning of the year reported and the Statement Date to the end of the report year
  • Select the Guarantor family
  • Set the Minimum Balance to Bill to 0
  • Uncheck all options
  • Clear out the Statement Message
  • Uncheck Save as Default


Dayna Johnson, Certified Dentrix Trainer
Dayna loves her work. She has over 25 years of experience in the dental industry, and she’s passionate about building efficient, consistent, and secure practice management systems. Dayna knows that your entire day revolves around your practice management software—the better you learn to use it, the more productive and stress-free your office will be. In 2016, Dayna founded Novonee ™, The Premier Dentrix Community, to help cultivate Dentrix super-users all over the country. Learn more from Dayna at and contact Dayna at


  1. Thank you, this is so helpful. I only knew a sloppy looking way to handle this request and this is professional and clean looking. As well as not hard to do.

  2. Dayna, Thank you for sharing the options. I was able to get the first to work fine, but the second generates a blank page. Any suggestions?


    1. I have had this come out blank and it usually is that something is still checked that is causing this. Check and make sure the "If not billed since" is not checked. Let me know.